Tag Archives: policies

A note about chalking on campus

As everyone gets back into the groove of the academic year, we wanted to take a moment to make a reminder plug about chalking (the weather is ridiculously nice right now, so why wouldn’t you want to advertise your event by drawing outside, right?) on campus.

There are numerous places to find information about the chalking policies for groups and individuals on campus, which includes policies regarding how student organizations advertise their events.  You can find them on the ASA website and in the CAC & SAO’s Event Planning Guide.

You can totally chalk to help advertise your events, but here are some don’ts to consider:

  • No chalking on vertical surfaces (including walls, buildings, and stair fronts) as this cannot be easily washed off by rain, and Facilities has to take time out of their already busy schedule to wash it off
  • Please don’t chalk in front of 77 Massachusetts Avenue, which essentially serves as the gateway to campus, a place that Facilities and the Institute prefers look well-kept.

SAO, CAC, and Facilities does not recommend or condone the use of cats to chalk on campus.

Another thing to consider is that you should always be using biodegradable chalk (it washes away easier and likely won’t need Facilities attention), and stay away from using chalk spray paint.  They may be advertised as washable, but many brands do not easy wash away, and actually require Facilities to power wash it off.  Additionally, don’t use hairspray or other items over your chalking to give it more permanence – again, this requires Facilities to bring in power washing equipment.

Student organizations that chalk in a way that requires power washing or additional attention from our Facilities crew will be followed up with, and in many cases, will be required to pay the cleaning costs from their organization funds.

 

We want your events to be a success and for tons of people to find out about them, and chalking is an awesome way to do that, but there are methods to chalk effectively that will get the job done and will cause less of a headache for you and our Facilities crews!

 

 

–Joel P.

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Filed under Around MIT, Student Activities Updates

Hosting minors at an on-campus event?

MIT student organizations do some pretty unique and great things around the campus and the community, and the SAO is proud to assist in any way possible to ensure your events are a success.  There are lots of opportunities to get involved with the Boston education community, and the SAO has a few updates regarding sponsoring events that will bring minors on campus.

This little kid is excited to attend your event at MIT.

As you start planning your on-campus event where you will host minors, part of your event registration process should include contacting Alana Hamlett in the Student Activities Office.  Alana is available to sit down with you and your organization representatives to help flesh out the details of your event and the logistics of hosting minors on campus on behalf of MIT.  There will be a few forms to fill out and bring to this meeting, which Alana will attach to an email when you set up the meeting.  These will ask you for information regarding the schedule and plans for your event, as well as more detailed information about the youth you are bringing on campus.

Why do you need to do this extra step?  With recent issues surrounding minors visiting college campuses, MIT and the SAO wants to be sure that not only are the youth who visit our campus are protected and are able to have a good time, but that you as MIT representatives are also protected and are able to provide an enjoyable time on campus for these groups.  By chatting with Alana and filling out the appropriate forms, we can help ensure that MIT is providing all of the necessary resources for your organization, event, and visitors.

As you prepare and plan your event, please make sure you give Alana at least 3 weeks prior to your event to meet with you regarding these issues and policies to ensure a smooth process and successful event.

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Happy Planning!

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Filed under Student Activities Updates